Exclude Employee from Insurance 2026: Complete Guide to Procedures, Fines & Rules
10 hours ago
Are you facing difficulties in excluding an employee from social insurance? Are you looking for a clear guide that explains the electronic exclusion steps, legal deadlines, and fines resulting from delay?
Excluding an employee from insurance is a mandatory legal procedure for every employer in Saudi Arabia, where the employee’s subscription to the social insurance system must be terminated immediately upon the end of the employment relationship. Understanding the correct procedures protects the establishment from insurance fines and ensures full compliance with regulations.
At HR360 Solutions, we provide comprehensive consulting services to help you manage employee exclusion from insurance efficiently, ensuring compliance with legal deadlines and avoiding violations.
- Consultations on procedures for excluding employees from social insurance.
- Follow-up of registration and exclusion through the Tameenaty Business platform.
- Solutions for correcting exclusion reasons and modifying dates.
- Representation in insurance-related disputes and fines.
- Management of employee transfers between branches and establishments in insurance.
Do you need help excluding an employee from social insurance?
Why Is Excluding an Employee from Insurance a Vital Procedure?
Before reviewing the steps for excluding an employee from insurance, it is important to understand why this procedure is one of the most important employer obligations. The General Organization for Social Insurance obliges every establishment to terminate the employee’s subscription immediately upon the end of the employment relationship, and any delay exposes the establishment to financial fines and legal penalties.
- Legal Protection: Timely exclusion protects the establishment from violations.
- Avoiding Fines: Delay results in fines up to SAR 50,000.
- Updating Records: Ensuring the accuracy of the establishment’s data in the insurance system.
- Employee Rights: Enabling the employee to subscribe with their new establishment.
When Should an Employee Be Excluded from Insurance?
The General Organization for Social Insurance has defined the legal deadline for excluding an employee from the system. The employer must carry out the exclusion immediately upon the end of the employment relationship, with a maximum not exceeding the 15th day of the following month of the month the employee left work.
Cases for Excluding an Employee from Social Insurance
The General Organization for Social Insurance clarified the cases in which an employee must be excluded from insurance and premium collection from the establishment stopped:
| Case | Description | Responsible for Exclusion |
|---|---|---|
| Fixed-term contract expiration | Employee or establishment not renewing the contract | Employer |
| Indefinite contract expiration | Purpose of contract completed or terminated by agreement | Employer |
| Dismissal under Article 77 | Contract termination under Article 77 of the Labor Law | Employer |
| Dismissal under Article 80 | Contract termination for gross misconduct under Article 80 | Employer |
| Resignation | Employee submitting resignation to end the relationship | Employer (within 30 days) |
| Death | Employee death from natural causes or work injury | Employer or heirs |
| Company bankruptcy | Company officially declared bankrupt | The establishment |
| Restructuring | Administrative restructuring of the establishment | Employer |
| Business termination | Permanent termination of establishment activity | Employer |
Steps to Exclude an Employee from Insurance Electronically
You can exclude an employee from insurance electronically through the Tameenaty Business platform with simple and clear steps:
-
Log in to the Tameenaty Business Platform
Access the General Organization for Social Insurance website and select “Tameenaty Business”.
-
Select the Establishment
Log in with the establishment owner’s account and select the desired commercial registration.
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Access the Subscribers List
Click on the “Subscribers” icon from the establishment’s file.
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Select the Employee to Be Excluded
Search for the employee by national ID number or username.
-
Enter Exclusion Data
Enter the exclusion date (must not exceed 24 months from the request date) and select the correct exclusion reason.
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Confirm the Operation
Click “Exclude” and wait for the electronic confirmation message.
Excluding an Employee from Insurance After Resignation
In the case of employee resignation, the burden of excluding them from insurance falls on the employer within 30 days from the date of submitting the resignation. If the employer does not carry out the exclusion within this period, the employee has the right to submit the exclusion request themselves.
Employee Self-Exclusion Request (Tameenaty Individuals):
- Log in to the employee’s account in Tameenaty Individuals.
- Select the “Request Exclusion from Establishment” service.
- Attach a document proving the end of the employment relationship (expired contract, resignation letter, etc.).
- Submit the request and wait for approval.
Fine for Not Excluding an Employee from Insurance
The General Organization for Social Insurance imposes financial fines on establishments that do not comply with excluding an employee from insurance within the specified legal deadline:
| Violation Type | Fine | Notes |
|---|---|---|
| Not excluding employee within deadline | Up to SAR 50,000 | Financial fine on the establishment |
| Registering employee without employment relationship | Up to SAR 50,000 | Fictitious subscriber registration |
| Selecting wrong exclusion reason | Correction + documentary proof | Insurance office review required |
| Delaying exclusion after resignation | Legal violation | Employee has the right to file a complaint |
Transferring an Employee Between Branches and Establishments in Insurance
In addition to excluding an employee from insurance, the Organization provides other services related to subscriber management:
Transferring Employee Between Branches
- Log in to Tameenaty Business.
- Select “Subscribers” then click the three dots next to the employee’s name.
- Select “Transfer” and specify the new branch.
- Enter the subscription number and transfer date.
Transferring Employee from One Establishment to Another
- Terminate the contractual relationship with the first establishment through the Qiwa platform.
- Submit a request to transfer employee services to another employer.
- Approval from both parties.
- Register with the new establishment through insurance.
Correcting the Exclusion Date in Insurance
In some cases, the exclusion date may be registered incorrectly. The Organization provides a service for correcting the registered joining or exclusion date:
- Log in to the establishment’s account in Tameenaty Business.
- Select the “Correct Joining or Exclusion Date” service.
- Specify the subscriber and enter the correct date.
- Attach documents proving the correct date.
- Submit the request and wait for approval.
Do you need help excluding an employee or correcting insurance data?
How Can HR360 Help You Manage Employee Exclusion from Insurance?
At HR360 Solutions, we provide specialized consultations to help you manage employee exclusion from insurance correctly, ensuring full compliance and avoiding fines.
| Service | What We Offer You? |
|---|---|
| Insurance Consultations | Analyzing the case and determining the correct exclusion reason. |
| Electronic Exclusion Management | Executing exclusion operations through Tameenaty Business. |
| Data Correction | Modifying recorded exclusion dates and reasons that were entered incorrectly. |
| Employee Transfers | Managing subscriber transfers between branches and establishments. |
| Legal Representation | Representing before insurance in cases of disputes and fines. |
| Periodic Audit | Reviewing subscriber records and ensuring they are updated. |
Frequently Asked Questions About Excluding an Employee from Insurance
When should an employee be excluded from social insurance?
An employee must be excluded from insurance immediately upon leaving work, with a maximum deadline not exceeding the 15th day of the month following the month of leaving work. Cases include: contract expiration, resignation, dismissal, death, company bankruptcy, or business termination.
What is the fine for not excluding an employee from insurance?
The General Organization for Social Insurance (GOSI) imposes a financial fine not exceeding SAR 50,000 on the violating establishment that fails to exclude the employee within the specified legal deadline.
How to exclude an employee from insurance electronically?
Exclusion is done electronically through the Tameenaty Business platform: log in, select the establishment, click the subscribers icon, select the employee to be excluded, enter the exclusion date and reason, then confirm the operation.
Can an employee request exclusion from insurance themselves?
Yes, the employee can submit an exclusion request from the establishment through their personal account in Tameenaty Individuals if the employer does not exclude them within 30 days from the end of the employment relationship.
What are the cases for excluding an employee from social insurance?
Cases include: expiration of a fixed-term contract, completion of the purpose of an indefinite contract, dismissal under Article 77 or 80 of the Labor Law, resignation, death, company bankruptcy, administrative restructuring, or termination of business activity.
Can an employee be transferred from one establishment to another in insurance?
Yes, the employee can be transferred between branches through the Tameenaty Business platform, or from one establishment to another through the Qiwa platform after terminating the contractual relationship with the first establishment.
Protect Your Establishment from Insurance Fines with HR360
If you are looking for a trusted partner to help you with excluding an employee from insurance and managing social insurance operations efficiently, HR360 offers comprehensive services that ensure legal compliance and help you avoid fines.
From the first consultation to daily insurance management, we are with you every step of the way.
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